Nabavka i isporuka dezinfekcionih i higijenskih paketa

Nabavka i isporuka dezinfekcionih i higijenskih paketa u 15 LG u Bosni i Hercegovini

Procurement Process : RFQ - Request for quotation

Office : UNDP Office - BOSNIA AND HERZEGOVINA

Deadline : 18-Dec-20

Posted on : 09-Dec-20

Development Area : OTHER

Reference Number : 73725

Link to Atlas Project :

00048025 - Mainstreaming Green Environmental Development

Documents :

RFQ-221-20 Supply and Delivery of dizinfection and hzg packages in 15 LGs.docx https://procurement-notices.undp.org/view_file.cfm?doc_id=237001

Overview :

Dear Sir / Madam:

We kindly request you to submit your quotation for

Supply and Delivery of disinfection and hygienic packages in 15 LG in Bosnia and Herzegovina

When preparing your quotation, please be guided by the form attached hereto as Annex II.

Quotations may be submitted on or before 18 December, 12:00 h, by email or courier mail to the address below:

United Nations Development Programme

Zmaja od Bosne bb, Sarajevo 71000

General Service

Email: registry.ba@undp.org

Ref: BIH/RFQ/221/20

***

REQUEST FOR QUOTATION (RFQ)

UNDP BIH

Zmaja od Bosne bb; Sarajevo / DATE: 09 December 2020

/ REFERENCE: BIH/RFQ/221/20

Dear Sir / Madam:

We kindly request you to submit your quotation for

Supply and Delivery of disinfection and hygienic packages in 15 LG in Bosnia and Herzegovina

When preparing your quotation, please be guided by the form attached hereto as Annex II.

Quotations may be submitted on or before 18 December, 12:00 h, by email or courier mail to the address below:

United Nations Development Programme

Zmaja od Bosne bb, Sarajevo 71000

General Service

Email: registry.ba@undp.org

Ref: BIH/RFQ/221/20

Quotations submitted by email must be limited to a maximum of 20 MB, virus-free and no more than 3 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

/

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s:

Delivery Terms [INCOTERMS 2010]

/ DAP Gradiška, Kotor Varoš, Ključ, Gradačac, Žepče, Brčko, Ilijaš, Rudo, Olovo, Zenica, Jabalnica, Nevesinje, Ljubuški, Pale FBiH, Visoko

Customs clearance, if needed, shall be done by: / ☒ Supplier/Offeror

Exact Address/es of Delivery Location/s / District Brčko, City of Gradiška, Municipality of Kotor Varoš, Municipality of Pale FBiH, Municipality of Ključ, City of Gradačac, Municipality of Žepče, Municipality of Ilijaš, Municipality of Rudo, Municipality of Olovo, City of Zenica, Municipality of Jabalnica, City of Visoko, Municipality of Nevesinje, City of Ljubuški

UNDP Preferred Freight Forwarder, if any / N/A

Distribution of shipping documents (if using freight forwarder) / N/A

Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) / ☒ 10 days from the issuance of the Purchase Order (PO)

Preferred Currency of Quotation / Local Currency: BAM

Value Added Tax on Price Quotation / Must be exclusive of VAT and other applicable indirect taxes;

(VAT and custom stated separately)

After-sales services required / ☒ Warranty/expiration date for all items minimum 6 months from the date of delivery of products

☐ Technical Support

Deadline for the Submission of Quotation / 18 December, 12:00 h

All documentations, including catalogs, instructions and operating manuals, shall be in this language / Local language and/or English

Documents to be submitted / ☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; (Popunjena forma za cjenovnu ponudu data u Aneksu 2)

☒ Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation (copy); (Ovjerena kopija registracije ponuđača)

☒ Catalogue of the goods to be delivered with technical specification; (Katalog sa specifikacijama I fotografijama ponudjenih artikala

☒ Laboratory certificate issued by an authorized laboratory for disinfectant /Laboratorijski certifikat izdan od ovlaštene laboratorije za dezinfekciono sredstvo

☒ Statement in which bidder guarantees that they have the offered goods on stock in BiH and that the offered goods can be delivered to the stated locations no later than lates expected delivery date, as defined in RFQ / Izjava prema kojoj ponuđač garantuje da posjeduje ponuđenu robu na lageru u BiH I da će ponuđene stavke biti isporučene na naznačene lokacije najkasnije do datuma isporuke definisanog u tenderu.

Period of Validity of Quotes starting the Submission Date / 90 days

(In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation)

Partial Quotes / Not permited

Payment Terms / 100% upon complete delivery of and inspection by UNDP.

Evaluation Criteria

/ ☒ Technical responsiveness/Full compliance to requirements and lowest price

☒ Full acceptance of the PO/Contract General Terms and Conditions

UNDP will award to: / ☒ One and only one supplier

Type of Contract to be Signed / ☒ Purchase Order

Special conditions of Contract / ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days

Conditions for Release of Payment / ☒ Passing Inspection on delivery

☒ Written Acceptance of Goods by UNDP based on full compliance with RFQ requirements

Annexes to this RFQ / ☒ Specifications of the Goods Required (Annex 1)

☒ Form for Submission of Quotation (Annex 2)

☒ General Terms and Conditions / Special Conditions (Annex 3) Link: English version

Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process.

Contact Person for Inquiries

(Written inquiries only) / UNDP BIH - GENERAL SERVICES registry.ba@undp.org

Tel: 033 293 400 Fax: 033 552 330

Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers.

Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected.

After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation.

At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 2.

UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.

/ Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml

UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.

UNDP implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: http://www.un.org/depts/ptd/pdf/conduct_english.pdf

Thank you and we look forward to receiving your quotation.

Sincerely yours,

UNDP BIH / / /

Annex I

Specification and content of the package

No / Name and Description of Item – All offered items must be equal or better than the requested specification/quality / Unit of measure / Total units per one package

Content of one package / /

1 / Sredstvo za dezinfekciju gotov rastvor, pakovanje 0,75 l, s pumpicom za olakšano apliciranje. Dezinfekcija intaktne kože, osobito higijenska i hirurška dezinfekcija ruku. Primjenljiv i za dezinfekciju čistih manjih radnih površina u zdravstvenim ustanovama. Sredstvo treba da je dermatološki testirano I da je usaglašeno sa zahtjevima za opštu sigurnost proizvoda i pri tome ne ugrožavaju zdravstveno stanje ili sigurnost pacijenta. / kom. / 2

2 / Sapun tečni 500 ml antibakterijski, s pumpicom za olakšano apliciranje / kom. / 2

3 / Kuhinjski brisači -ubrusi, pakovanje 2/1, 2 sloja / kom. / 2

4 / Toaletni papir 1/24, 2 sloja parfimirani / kom. / 2

5 / Gel za dezinfekciju ruku u pakovanju po 500ml. Sredstvo treba da je dermatološki testirano I da je usaglašeno sa zahtjevima za opštu sigurnost proizvoda i pri tome ne ugrožavaju zdravstveno stanje ili sigurnost pacijenta. / kom. / 2

6 / Jednokratne maramice za dezinfekciju ruku i radnih površina (Pakovanje od cca 48kom) / kom. / 5

7 / Univerzalno sredstvo za čišćenje podova 1l / kom / 1

8 / Gel za čišćenje WC 750 ml / kom. / 1

Important notice: Items will be delivered and packaged in line with content of one package defined above. 363 packages should be packed in boxes easy to handle and transport.

UNDP BiH

December 9, 2020

[Enter name of authorized staff]

[Designation] /

[Click here to enter a date]

/ / / / Annex II

FORM FOR SUBMITTING SUPPLIER’S QUOTATION

(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery)

We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. RFQ-221/20:

TABLE 1: Offer to Supply Goods Compliant with Technical Specifications and Requirements

Item / Description/Specification of Goods

/ Quantity /

Unit of measure / Latest Delivery Date / Unit/Pack/ Price

VAT exclusive / VAT / Total Price per Pack

With VAT

1 / Supply and Delivery of disinfection and hygienic packages in 15 LG in Bosnia and Herzegovina

/

532 /

pack / / / /

/ Transport and delivery / / / / / /

/ Other costs / / / / / /

/ TOTAL / / / / / /

Content of one package

Item / Description/Specification of Goods

/ Unit Price

VAT exclusive / VAT / Total Price per Item

With VAT

1 /

/ / /

2 /

/ / /

3 /

/ / /

4 /

/ / /

5 /

/ / /

6 /

/ / /

7 /

/ / /

8 /

/ / /

UNDP reserves the right to exclude certain items or to change quantities in the pack

[Name and Signature of the Supplier’s Authorized Person]

[Designation]

[Date]

TABLE 2 : Offer to Comply with Other Conditions and Related Requirements

Other Information pertaining to our Quotation are as follows : / Your Responses

/ Yes, we will comply / No, we cannot comply / If you cannot comply, pls. indicate counter proposal

Delivery Lead Time- 10 days from the issuance of the Purchase Order / / /

Validity of Quotation / / /

Warranty/expiration date for all items minimum 6 months from the date of delivery of products / / /

Items will be delivered and packaged in 300 packages; each package will contain define content of one package. / / /

All Provisions of the UNDP General Terms and Conditions / / /

All other information that we have not provided automatically implies our full compliance with the requirements, terms and conditions of the RFQ.

[Name and Signature of the Supplier’s Authorized Person]

[Designation]

[Date]

Annex III

General Terms and Conditions

Link: English version