Supply and delivery of furniture and home appliances

RFQ Reference no: IOM/RFQ/2023/104 / Date: 29 November 2023

Subject of RFQ): Supply and delivery of furniture and home appliances

Nabavka i isporuka nameštaja i kućnih aparata

Nabavka i isporuka nameštaja i kućnih aparata

International Organization for Migration kindly requests your quotation for the provision of the goods, works and/or services described in the RFQ submission form below. When preparing your quotation, please be guided by the RFQ information below. It is your responsibility to ensure that your quotation is submitted on or before the deadline. Quotations received after the submission deadline, for whatever reason, will not be considered for evaluation.

RFQ INFORMATION

Deadline for the submission of quotation / 4 December 2023 at 14:00 hrs (local time)

If any doubt exists as to the time zone in which the quotation should be submitted, refer to http://www.timeanddate.com/worldclock/.

Division into lots / This procurement is divided into lots. Bidders can submit quotes for one or more lots, and evaluation will be done separately for each lot. Please specify the lot(s) you are bidding for in your submission.

Method of submission / Quotation must be submitted as follows:

☐ E-tendering

☒ Email: as signed pdf format max 25Mb

☐ Courier / Hand delivery

☐ Other Click or tap here to enter text.

Cost of preparation of quotation / IOM shall not be responsible for any costs associated with a vendor’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.

Contractual Terms / Any Purchase Order that will be issued as a result of this RFQ shall be subject to the IOM standard terms for provision of goods/services/transportation/medical services available at https://www.iom.int/do-business-us-procurement or IOM standard contract templates.

Documents to be submitted / Bidders shall submit and sign the-bid submission form below.

Quotation validity period / The quotation shall remain valid for 60 days from the deadline for the submission.

Price / Quotations shall be for the goods, works and/or services stated in the Specification/TOR/SOW. Prices shall be exclusive of VAT.

Partial quotations / ☐ Not permitted

☒ Permitted (for complete lot(s): Lot 1 furniture; Lot 2 appliances

Clarifications / Contact person for correspondence, notifications and clarifications.

Contact person: Procurement Unit

E-mail address: iomprnprocurement@iom.int

Evaluation method / ☒ The contract will be awarded to the lowest price substantially compliant offer

☐ Other Click or tap here to enter text.

Right not to accept any quotation / IOM is not bound to accept any quotations, nor award a contract or purchase order

Expected date for contract/PO award. / 6 December 2023

Right to vary requirement at time of award / At the time of award of Contract or Purchase Order, IOM reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum 25% of the total offer, without any change in the unit price or other terms and conditions.

Thank you and we look forward to receiving your quotation. Issued by: Procurement Unit / / / / / / / Date: / 29 November 2023

QUOTATION SUBMISSION FORM

RFQ ref no: IOM/RFQ/2023/104 / Date: 29 November 2023

Requirements (Specs/TOR/SOW): Please refer to the Description of the items.

Delivery Requirements:

/ Bidder to complete

Delivery Requirements / Yes/No / Details

Delivery date and time / Bidder shall deliver the goods 7 days after Purchase Order signature. / ☐ Yes ☐ No / Click or tap here to enter text.

Exact address(es) of delivery location(s) / Items shall be delivered on site at beneficiaries in the following municipalities: Kline and Skenderaj / ☐ Yes ☐ No / Click or tap here to enter text.

Warranty period / Minimum 12 months unless otherwise stipulated in the Technical Specifications / ☐ Yes ☐ No / Click or tap here to enter text.

Lot 1: Furniture

Currency of the Quotation: Euro

INCOTERMS: DAP

/ Bidder to complete

Item No / Description / UOM / Qty / Unit price / Total price / Details/specifications for furniture part include specifications and pictures. For appliances include specifications and brand /model

1. / Kitchen desk

Kitchen working desk made of plywood/wood based material with two drawers and two doors. Durable metal handles.

Dimensions: Width: 90 cm, Height: 85 cm, Length:60 cm /chipboard elements 16-18 mm with ABS edge strip

Packed in protective material

/ Each / 23 / / /

2. / Kitchen cupboard

Wall mounted kitchen cupboard, made of plywood/wooden based materials. Two doors, two shelves inside, with brackets/accessories. Width: 90 cm, Height: 70 cm, Length/depth:35 cm/chipboard elements 16-18 mm with ABS edge strip

Packed in protective material. This has to include also the mounting in the wall.

/ Each / 10 / / /

3. / Kitchen sink

Kitchen sink double with two doors. Durable metal handles. Sink with stainless steel or inox. The sink has to include the water tap (for cold and hot water)

Dimensions: Width: 90 cm, Height: 85 cm, Length:60 cm /chipboard elements 16-18 mm with ABS edge strip.

Packed in protective material.

/ Each / 10 / / /

4. / Wardrobe

Cupboard with twodouble doors, made of plywood / wooden based materials, three shelves and one hanger inside, chipboard elements 16-18 mm with edge strip. Front frame doors with durable handles.

Dimensions: Width: 90 cm, Height: 200 cm, length 52 cm.

Packed in protective material.

/ Each / 42 / / /

5. / Dining table

Plywood/wooden based materials, square shape, sufficient for 4 persons, Minimal dimensions: Width: 70 cm, Length: 120 cm, Height: 80 cm.

Top thickness minimum 2.5 cm.

Packed in protective material.

/ Each / 4 / / /

6. / Living room table

Made of plywood or similar material. approximately equal to 120 cm x 50 cm x 45 cm.

/ Each / 1 / / /

7. / Couch foldable

Living room couch - three seated, foldable for sleeping and sitting, click - clack opening, covered in fabric or fiber textile.

Sponge with pressure: 30kg/m3 for seats, 30kg/m3 for beck. 40kg/m3 and 18kg/m3 for sides. With metal rods for enhancement of the skeleton and hardness of the seats.

Minimum Dimensions 210 cm x 90 cm. If not installed, include the installation.

/ Each / 36 / / /

8. / Bed frame

Made of thick plywood with salted bad base. Dimension 2x1.8 m

/ Each / 34 / / /

9. / Mattress

Compliant with bed frame

Pocket Sprung Mattress, Medium firm/white 1.8 x 2 m

/ Each / 35 / / /

Total Price / /

1. / The unit prices provided shall include transportation to the beneficiaries site.

2. / Please note that the accompanying pictures serve as supplementary material for the technical specifications and should not be associated with any particular brand or model.

3. / Bidders are encouraged to propose their own furniture designs, tailored to the specific requirements of the project. Colors or furniture prefred light brown, white or similar.

Lot 2: Appliances

Currency of the Quotation: Euro

INCOTERMS: DAP

/ Bidder to complete

Item No / Description / UOM / Qty / Unit price / Total price / Include specifications and brand /model

1. / Refrigerator

capacity: 145 L, Single door, Separate Icebox/Freezer inside, Dimensions: Width: 60 cm, Height: 85 cm, Length: 55 cm.

Packed in protective material and Pallet below for easy handling by loading machinery.Including installation.

/ Each / 20 / / /

2. / Electric stove

Electric stove with oven, Dimensions: Width: 90 cm, Height: 85 cm, Length: 60 cm. Minimum oven width: 45 cm. Power 8.4 KW / 230 V.

Packed in protective material and Pallet below for easy handling by loading machinery. Including installation.

/ Each / 23 / / /

3. / Laundry machine

Laundry machine, Electric, used with washing powder, load capacity/volume 5 kg, minimum rotations 800. Dimensions: Width: 60 cm, Height: 85 cm, Length: 60 cm.

Packed in protective material and Pallet below for easy handling by loading machinery. Including installation.

/ Each / 22 / / /

4. / Multipurpose stove

Multipurpose stove with oven (firewood stove) height 780mm, width 965mm, depth 612; capacity 5 kw; dimensions of the oven 550 * 540 * 195 mm, diameter of aperture dimensions 120 mm; volume of 65 m3 heating, the heating surface 25 m2, weight 91 kg

Stovepipes: Wall Stovepipe 90 Degree Elbow, Inner Diameter: 120mm made from metal zinc

Stovepipes: 1m, 1/5 m, diameter: 120mm, made from metal zinc.

Packed in protective material and Pallet below for easy handling by loading machinery.

/ Each / 17 / / /

Total Price / /

1. / The unit prices provided shall include transportation to the beneficiaries site.

2. / Please note that the accompanying pictures serve as supplementary material for the technical specifications and should not be associated with any particular brand or model.

COMPANY PROFILE (Vendor Information Form)

Item Description / Detail

Legal name of bidder* / Click or tap here to enter text.

Legal Address (house no, street name, zip code, city*, region*, country*) / Click or tap here to enter text.

Website / Click or tap here to enter text.

Registration date* and VAT number* / Click or tap here to enter text. / Click or tap here to enter text.

Legal structure / Choose an item.

Business type/industry category* / ☐ Direct Producer/Manufacturing ☐ Reseller/Distributor/Service Provider

Are you a UNGM registered vendor? / ☐ Yes ☐ No / / / / / / / / If yes, insert UNGM Vendor Number

Do you provide services/goods internationally? / ☐ Yes ☐ No / / / / / / / If no, in which country: Click or tap here to enter text.

Contact information* / Company Tel/Mobile: Click or tap here to enter text.

Company Email: Click or tap here to enter text.

Company Website: Click or tap here to enter text.

Contact Person 1:Click or tap here to enter text.

Contact Person 2: Click or tap here to enter text.

Disability inclusive business* / ☐ Yes ☐ No

Women-owned/controlled* / ☐ Yes ☐ No

Bank Information / Bank Name: Click or tap here to enter text.

Bank Address: Click or tap here to enter text.

IBAN: Click or tap here to enter text.

SWIFT/BIC: Click or tap here to enter text.

Account Currency: Click or tap here to enter text.

Bank Account Number: Click or tap here to enter text. /

Other relevant information: Click or tap here to enter text.

BIDDER’S DECLARATION OF CONFORMITY

Yes / No /

☐ / ☐ / On behalf of the vendor, I hereby represent and warrant that neither the vendor, nor any person having powers of representation, decision-making or control over it or any member of its administrative, management or supervisory body, has been the subject of a final judgement or final administrative decision for one of the following reasons: bankruptcy, insolvency or winding-up procedures; breach of obligations relating to the payment of taxes or social security contributions; grave professional misconduct, including misrepresentation, fraud; corruption; conduct related to a criminal organisation; money laundering or terrorist financing; terrorist offences or offences linked to terrorist activities; child labour and other trafficking in human beings, any discriminatory or exploitative practice, or any practice that is inconsistent with the rights set forth in the Convention on the Rights of the Child or other prohibited practices; irregularity; creating or being a shell company.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor is financially sound and duly licensed.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor has adequate human resources, equipment, competence, expertise and skills necessary to complete the contract fully and satisfactorily, within the stipulated completion period and in accordance with the relevant terms and conditions.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor complies with all applicable laws, ordinances, rules and regulations.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor will in all circumstances act in the best interests of IOM.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that no official of IOM or any third party has received from, will be offered by, or will receive from the vendor any direct or indirect benefit arising from the contract.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor has not misrepresented or concealed any material facts during the contracting process.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor will respect the legal status, privileges and immunities of IOM as an intergovernmental organization.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that neither the vendor nor any persons having powers of representation, decision-making or control over the vendor or any member of its administrative, management or supervisory body are included in the most recent Consolidated United Nations Security Council Sanctions List (the “UN Sanctions List”) or are the subject of any sanctions or other temporary suspension. The vendor will immediately disclose to IOM if it or they become subject to any sanction or temporary suspension.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor does not employ, provide resources to, support, contract or otherwise deal with any person, entity or other group associated with terrorism as per the UN Sanctions List and any other applicable anti-terrorism legislation.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that, the vendor will apply the highest ethical standards, the principles of efficiency and economy, equal opportunity, open competition and transparency, and will avoid any conflict of interest.

☐ / ☐ / On behalf of the vendor, I further represent and warrant that the vendor undertakes to comply with the Code of Conduct, available at https://www.ungm.org/Public/CodeOfConduct.

☐ / ☐ / It is the responsibility of the vendor to inform IOM immediately of any change to the information provided in this Declaration.

☐ / ☐ / On behalf of the vendor, I certify that I am duly authorized to sign this Declaration and on behalf of the vendor I agree to abide by the terms of this Declaration for the duration of any contract entered into between the vendor and IOM.

☐ / ☐ / IOM reserves the right to terminate any contract between IOM and the vendor, with immediate effect and without liability, in the event of any misrepresentation made by the vendor in this Declaration.

Signature: /

Name: / Click or tap here to enter text.

Title: / Click or tap here to enter text.

Date: / Click or tap to enter a date.

https://kosovo.iom.int/sites/g/files/tmzbdl2016/files/rfq_document_104.zip