Poziv na tender za snabdevanje gorivom br.9

EULEX KOSOVO

Lidhja e Pejës, Industrial Zone, P.O. Box 268

10 000 Pristina, Kosovo

http://www.eulex-kosovo.eu

LETTER OF INVITATION TO TENDER

Pristina 07 March 2024

Our ref.: PROC/1261/24/Fuel Supply no.9

Dear Sir/Madam,

Subject: Invitation to tender for Fuel Supply no.9

Poziv na tender za Snabdevanje gorivom br.9

I am pleased to inform you that you are invited to take part in the open tender procedure for the above supply contract. The complete tender dossier includes:

A. / Instructions to tenderers

B. / Draft contract and special conditions, including annexes

 / Draft contract

 / Special conditions

 / Annex I: / general conditions

 / Annex II + III: / technical specifications + technical offer

 / Annex IV: / budget breakdown (model financial offer)

 / Annex V: / forms

C. / Further information

 / Administrative compliance grid

 / Evaluation grid

D. / Tender form for a supply contract and Declaration on honour on exclusion and selection criteria (annex A14a)

For full information about procurement procedures please consult the practical guide and its annexes, which can be downloaded from the following web page: https://wikis.ec.europa.eu/display/ExactExternalWiki/ePRAG

We look forward to receiving your tender and the accompanying tender guarantee which has to be submitted no later than the submission deadline mentioned in the Contract Notice.

By submitting a tender you accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received by you on the date upon which the contracting authority sends it to the electronic address you referred to in your offer.

If you decide not to submit a tender, we would be grateful if you could inform us in writing, stating the reasons for your decision.

Yours sincerely,

Giovanni Pietro Barbano

Head of Mission - EULEX Kosovo

PART A. / INSTRUCTIONS TO TENDERERS

PUBLICATION REF.: PROC/1261/24/Fuel Supply no.9

By submitting a tender, tenderers fully and unreservedly accept the special and general conditions governing the contract as the sole basis of this tendering procedure, whatever their own conditions of sale may be, which they hereby waive. Tenderers are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this tender dossier. Failure to submit a tender containing all the required information and documentation within the deadline specified will lead to the rejection of the tender. No account can be taken of any remarks in the tender relating to the tender dossier; remarks may result in the immediate rejection of the tender without further evaluation.

These instructions set out the rules for the submission, selection and implementation of contracts financed under this call for tenders, in conformity with the practical guide (available on the internet at: https://wikis.ec.europa.eu/display/ExactExternalWiki/ePRAG).

1 / Supplies to be provided

1.1 The subject of the contract is the supply and delivery of fuel for vehicles, central heating and generators (diesel and petrol) for EULEX Kosovo, Pristina, DAP :

Fuels, i.e. diesel and petrol

o / To be provided at/to Contractor’s fuel distribution points (to be set up by the Contractor) in Pristina and Mitrovica or at/ to Contracting Authority’s fuel distribution point in Mitrovica (if such is the case) for use of CA’s and possibly other authorised vehicles.

o / To be provided to CA’s generators and heating systems fuel storage tanks in Kosovo.

o / The provision of associated services as set out in Annex II+III of the Tender Dossier;

/ Deliveries shall ONLY take place in case of:

Fuels, when filled into fuel reservoirs of by the Contracting Authority authorized vehicles, central heating and generators etc. and signature of a corresponding receipt (Annex II+III) by persons authorized from the Contracting Authority during the duration of the contract;

1.2 / The supplies must comply fully with the technical specifications set out in the tender dossier (technical annex) and conform in all respects with the drawings, quantities, models, samples, measurements and other instructions.

1.3 / Tenderers are not authorised to tender for a variant solution in addition to the present tender.

2 / Timetable

/ DATE / TIME

Clarification meeting / site visit (if any) / Not applicable / Not applicable

Deadline for requesting clarifications from the contracting authority / 23/04/2024 / 17:00 hrs

Last date on which clarifications are issued by the contracting authority / 06/05/2024 / -

Deadline for submission of tenders / 14/05/2024 / 14:00 hrs

Tender opening session / 14/05/2024 / 14:30 hrs

Notification of award to the successful tenderer / May./June 2024* / -

Signature of the contract / May./June 2024* / -

* Provisional date